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CV Cover letter: How To Write An Effective CV Cover Letter That Will Make Your Phone Ring Off The Hook
Cover letters generally fall into one of two categories:
A. Letter of application: You are applying for a specific, advertised opening.
B. Letter of inquiry: Here you are expressing an interest in an organization, but you are not certain if there are current position open.
The Nine Elements Your Winning Cover Letter Must Contain.
This cover letter checklist applies to both hard copy correspondence and e-mail. The main difference between e-mail and hard copy correspondence is the layout or format: With e-mail, your signature block (address, etc.) will go below your name. In a hard copy it goes at the top of the page. Of course with e-mail you won’t have a handwritten signature, but make sure you don’t forget this on your hard copy.
1) Your Address / Phone Block. Top of the page for the hard copy. At the bottom for an e-mail cover letter.
2) Explain exactly why you are sending a resume.
3) Do not send a resume without a cover letter.
4) Make sure you are specific about what it is you want. Do not make the reader guess. Instead be specific as possible. Are you inquiring about job opportunities in the future? Or are you looking for a summer internship or a permanent job opportunity now?
5) State specifically how you learned of the position or the organization. Was it from a web site, a friend or family member, an employment advertisement or flyer posted in your department. And it is perfectly OK to mention the name of the person who suggested that you write about the position.
6) Now, here’s the difficult part. Your cover letter must now convince the reader to look at your resume. Send your best cover letter because it’s the first thing a potential hiring manager will read. Therefore it is critical it’s very well written and highly targeted to that employer or position.
Specifically, you must include all these elements.
Highlight the elements of your education, experience, background and leadership that are relevant to the job or position you are seeking. Again, be specific as possible and use examples.
Look, It’s not easy writing effective cover letters that really work and make your phone ring.
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7) Make sure you refer or provide any information specifically asked for in the job advertisement that you have not included so far. For instance, when are you available, samples of your writing or examples of your work.
8) Make sure you let the potential employee know exactly how you will follow up. And again, be as specific as possible and take the initiative.
Examples could be:
“I look forward to hearing from you.”
A better example would be:
“I will contact you in the next two weeks to see if you require any additional information regarding my qualifications.” You can see this is much more proactive. You are in charge here. Sometimes, employers will specifically state “no phone calls.”
Another example for an inquiry application letter would be:
“I will contact you in two weeks to learn more about upcoming employment opportunities with (name of organization).”
Note: Make sure you do follow up exactly as you stated you would. What turns a hiring manager off the most? Someone who does not follow through and do what they said they would.
9) Finally, your signature. Hand written if it is a hard copy or typed out if it’s an e-mail.
Below is the basic outline for an effective cover letter.
Sample Effective Cover Letter
Your Street Address
City, State Zip Code
Month, Day, Year
Mr./Ms./Dr. FirstName LastName
Name of Organization
Street or P. O. Box Address
City, State Zip Code
Dear Mr./Ms./Dr. LastName:
First paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.
Second paragraph: Tell why you are interested in the employer or type of work the employer does (Simply stating that you are interested does not tell why, and can sound like a form letter).
Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is enclosed. Mention other enclosures if such are required to apply for a position.
Third paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as telephone the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the employer for her/his consideration.
(Your handwritten signature)
Your name typed
Enclosure(s) (refers to resume, etc.)
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How to download & edit CV
Follow following steps to download or edit your CV template.
1- Download CV template by clicking "download this CV link".
2- Open the template with MS word or PDF editor.
3- Edit the selected portions on your CV.
4- Delete all messages on CV by paperpk except one link on the bottom of your resume.
5- Select all and change the colour of your CV text to black.
6- Save changes.
7- Your Cv is ready now (Take a print or email it)